Solution
Trips and events, without the paperwork.
Set up a trip once. Parents book, consent and pay in a single tap; staff get clean lists and live revenue.
Trips & Events
Bookings, consents and payments in one flow
Launch a trip, club outing or school event in minutes. Parents see the offer in the Scopay app, pay deposits or instalments, and complete medical and consent forms in one journey.
Office staff get live booking lists, payment status and exportable registers and never chase a paper slip again.
How it works
From launch to reconciliation. One simple flow.
Everything a school needs to run a trip or event end-to-end, with less admin and no missed payments.
01
Build the trip or event
Add dates, pricing, consent forms and capacity in minutes. Set deposit, instalment or full-payment rules so bookings only complete on your terms.
02
Choose the go-live time
Release the trip whenever suits you. Early morning, late evening or at the weekend. Parents can book the moment it goes live.
03
Communicate with parents
Parents see the offer in the Scopay app with all the details, forms and payment options in one place. No paper slips to lose.
04
Collect payments automatically
Parents pay deposits, instalments or the full amount through the same trusted app. Payment status updates in real time for office staff.
05
Send smart reminders
Nudge parents who haven't paid, consented or returned medical info. Automatically, so your office never has to chase.
06
Reconcile and report
Export booking lists, registers and finance reports with every payment accounted for. Trip income, Gift Aid and Pupil Premium flow straight into reconciliation.
For parents
The trip, managed from the Scopay app.
Parents handle the whole trip side from their phone. Booking a place, making payments, checking their balance and completing consent forms. All in one place, without paper slips or last-minute chasing.
What's included
Key features
Booking controls
Set place limits, apply discounts or free places, and require upfront payment and/or completed forms before a booking is accepted.
Online consent/info forms
Built for trips, consent, dietary and lunch choices completed by parents through SCOPAY. Bookings can be gated on form completion so staff stop chasing.
Tracking & funding
Tracks bookings, income, expenditure, Pupil Premium allocations and Gift Aid; flags who's yet to pay or complete a form.
Communications integration
Personalised email reminders for payments or trip info, sent in a few clicks.
Financial/banking functions
Records any income or expenditure type. PTA funding, bursary contributions and more. Reporting shows true trip cost vs. payments received, including Gift Aid.
One-tap booking
Parents book, consent and pay from the app. No lost paper at the bottom of the schoolbag.
Instalment plans
Spread the cost across the term with automated reminders.
Set go live
Schedule exactly when a trip goes live. Evenings, weekends or early morning. You choose.
See trips & events in your setting.
We'll tailor a walkthrough around your school or trust operations.
Book a demo
Run your next trip with Scopay.
Share a few details about the trips and events you run and we'll walk you through the parent and office experience.
Call 02380 016 563
Email sales@tucasi.com