Solution
Your halls and pitches are an income stream.
Calendar-based bookings, online payments, automatic VAT and invoicing for every hall, pitch and studio you let out.
School Facilities Hire
Turn unused space into reliable income
With budgets under pressure, lettings are one of the few income lines a school fully controls. Scopay makes it simple to open up halls, pitches, studios and classrooms — hirers check availability on a live calendar, book and pay online without a single phone call.
Set different price bands per facility (including free-of-charge community use), cap availability, and let VAT, invoices and receipts take care of themselves. Regular hirers like clubs and leagues become a dependable, recurring income stream — and reporting shows exactly how well each space is working for you.
What's included
Key features
Calendar booking per facility
Hirers see live availability for each space, book the slot they want and pay online — even when your office is closed.
Configurable pricing
Set different price bands per facility, per hirer type or per time of day — including zero-cost community bookings.
Control your availability
Limit when and how often a space can be booked, so lettings never clash with school activities or site staffing.
Automatic VAT
VAT is calculated correctly on every facility and every booking, so finance isn't unpicking it later.
Invoices & receipts
Generate invoices automatically and record receipts against each hirer — a clean audit trail from booking to payment.
Utilisation & income reporting
See which spaces earn their keep, track income generated and build the case for further investment.
Work smarter with hirers
Keep hirers close — without the admin.
Facilities Hire ties straight into the Scopay Communications module, so everything you need to send a hirer goes out from the same system that holds the booking.
- Email invoices the moment a booking is confirmed
- Chase outstanding payments and expiring insurance documents automatically
- Message regular hirers about season changes, closures or new slots
- Every message, invoice and receipt logged against the hirer record
Free download
The School's Guide to Lettings
Pricing bands, VAT, insurance and hirer paperwork — a practical 16-page guide to building a dependable income stream from the space you already have.
What schools are saying
"Our regular hirers love being able to book our facilities even when the offices are closed."
See school facilities hire in your setting.
We'll tailor a walkthrough around your school or trust operations.
Book a demo
Turn empty rooms into revenue.
Tell us which facilities you let out and we'll show you a bookings, contracts and invoicing flow that runs itself.
Call 02380 016 563
Email sales@tucasi.com